Email and Stress – Tips to manage Emails
According to some surveys, every minute approximately 150 million emails are sent, which totals upto 90 billion mails every hour and more than 200 billion every day. That is a significant amount of emails and no big surprise that many inboxes get filled up with messages.
We all might have experienced the problem of finding an email that we have in our inbox but we received it in past. It is an unavoidable thing and we are now quite used to facing such an issue, it’s actually a value we pay for an easy yet instant communication.
Now a days when every single minute is important, everyone knows the minutes spent looking through jumbled inboxes are minutes wasted and this happens when we come across email overload issue.
Possibly the answer can be found through, A study conducted by researchers at Lough borough University set out to investigate the physical effects of email. They tracked the blood pressure, heart rate and Cortisol (stress hormone) levels of 30 government employees throughout their daily work activities, while the subjects themselves kept a diary.
The findings of this research were amazing. It showed that the email was not the reason behind stress, it was the volume of emails that made things hectic. Hoisted heart rate, expanded pulse and expanded Cortisol levels were all displayed by the subjects, which, after some time can prompt different genuine long haul sicknesses. It’s no extraordinary jump to accept that a large number of individuals are in almost the same situation and this was only one study, the impacts of email are still yet to be discovered.
It is obvious that the content of an email will have varying effects on different individuals. This study explained that messages containing greetings were obviously not unpleasant to the worker. While promotion and spam emails were noted to be irritating.
What should we do now? Do we have to delete all our emails? Should we contact through carrier pigeon? Perhaps, the only solution is an effective management of emails.
Before using Oasys, like most of the people I was also using Microsoft Outlook for my emails. It was extraordinary, but whenever my inbox notified me that it is full and I had to overview a large number of messages and deleting what I thought I wouldn’t require any longer, it actually seemed that it had its limitations. On the other hand, when I wanted to reference an email that I’d gotten months back, or even worse, when I needed to reference an email sent to a partner who had already left the business. Outlook is no doubt good for sending and receiving emails but if we talk about storing and organizing emails it does not come up to expectations.
Since the moment I joined Oasys and started using Mail Manager, issues that I faced with Outlook were history. The emails can easily be viewed categorised by topic, number of variables and projects. Even the whole thread of email is there with attachments for each mail. With its help, you can store everything in one central location, it can save you from getting stuck in your mailbox, which means if someone leaves the company, your valuable data will stay safe.
The most amazing feature of this to me is its search tool. The search tool of Outlook gives too broad results that I would need to swim through many emails results to locate the right one. This truly isn’t the situation with Mail Manager, it smartly filters out anything which i haven’t particularly requested to find. As we are probably aware of Loughborough study, this must be something to be thankful for because it is much faster and easier to handle.
You can’t avoid an email pop up while you are viewing an important mail and easily get distracted. You can actually make your working life simpler and easier by Installing Mail Manager and get the peace of mind you need.