6 Easy Ways for Team Leads to Improve the Effectiveness of Project Tracking

Project tracking is essential for team lead as it will help reduce risks and ensure projects are completed within budget and time constraints. It can be tricky, however, so you must have the right approach.

Here and now we’re going to look at 5 easy ways you can improve the effectiveness of project tracking:

Use SMART goals and milestones

SMART stands for Specific, Measurable, Achievable, Relevant, and Time-bound – and it is a rule that you should apply to all your goals and milestones. If your goals and milestones meet these five criteria, they’ll provide a clear structure for your team to follow and make it easier for you to track progress simultaneously.

All in all that will make them far more effective at ensuring that your team stays motivated and on track.

Streamline communication channels

Communication can make or break and project as it is what keeps everyone on the same page. Ideally you should streamline your communication channels by deciding in advance how information will be communicated, when meetings will be held, and whom team members should contact in any given situation that may arise.

It can be difficult to identify the most effective communication channels, and you should factor in both the types of tasks your team needs to carry out as well as their own preferences. Don’t hesitate to ask for feedback from your team seeing as they’ll be the ones using it at the end of the day.

Carry out data-driven monitoring

Data-driven monitoring of projects will let you concretely track progress. It involves not only tracking and recording the project timeline, milestones, and task completion but also the use of employee monitoring.

With employee monitoring software like Controlio, you can collect data regarding the activities of all your team members. Employee tracking will let you know what apps they’re using, what windows are open, whether they’re active or idle, and more. All this data will be available in the form of helpful analytics that you can use to gauge employee performance, productivity, and efficiency.

Periodically review and adjust your strategy

Although you may have goals, milestones, and an entire roadmap for your project laid out – don’t make the mistake of thinking of it as set in stone. Instead, make it a point to periodically take stock of your progress and make adjustments to your strategy as required.

If you find that you’re falling behind, you may want to alter your strategy or priorities. On the other hand, if you’re ahead of schedule you may want to add new goals that were previously optional.

Reward good performance

One of the best ways to motivate your team is to reward good performance. It could be a reward for the entire team when they hit a specific milestone or achievement, or one for individual members who perform exceptionally well.

The data from Controlio can be used to facilitate these rewards. Using it you can easily measure performance levels and reward any team members who are doing well. If you want you can even have reports scheduled to be delivered every week to keep track of how employees are doing.

Allow team members to work remotely

Letting your team members choose to work from home occasionally can help boost motivation levels. Of course, this will require you can monitor them and track their work hours – which is something Controlio can do.

With Controlio you’ll be able to manage remote workers effectively as you’ll know what they’re working on at any given time. Additionally, if they’re distracted too frequently you’ll be able to tell and can quickly take action if necessary.

Be sure to try out these tips for yourself to see how they help improve the effectiveness of your project tracking and help you manage your team more effectively. The first time that you do it may be a bit tricky to implement them, but after you see for yourself the impact they have it should be clear that it is worth the effort.